How to write MoMs?
August 6, 2024
Introduction #
There is a plethora of templates for Minutes of Meetings. As mentioned by CFI
Meeting minutes are notes that are recorded during a meeting. They highlight the key issues that are discussed, motions proposed or voted on, and activities to be undertaken. The minutes of a meeting are usually taken by a designated member of the group. Their task is to provide an accurate record of what transpired during the meeting.
Apart from keeping track of Action Items, Minutes help create a document trail that helps the entire organization. You can read up on Why write Minutes of Meeting?
We use both internal and external MoMs for client meetings as-well
Structure #
At Fafadia Tech we keep our MoM structure simple. We have following sections
- Introduction: Brief context – this is optional
- Minutes: Points of discussion
- Action Items: Who will do what
- Resources: Links or references shared/discussed during the meeting
Dos #
- Be clear and concise: Summarize key points without unnecessary details.
- Record decisions and action items: Clearly outline decisions made and who is responsible for what.
- Use bullet points: Organize information effectively for easy readability.
- Proofread carefully: Ensure accuracy and professionalism.
Don’ts #
- Don’t include personal opinions: Keep minutes objective and factual.
- Don’t record every word: Focus on key points and decisions.
- Don’t use vague language: Be specific and clear in your writing.
- Don’t delay writing: Draft minutes as soon as possible after the meeting.
- Don’t over-summarize: Provide enough detail to understand decisions.
References #
Following are some good examples of Minutes of Meeting